Share confidential documents with confidence
The professional services industry has to ensure the securely share confidential docs confidentiality of sensitive information, particularly when working collaboratively. During these processes files are regularly shared between teams for input and reviews. These documents could be exposed by hackers and could result in financial losses, reputational damage and even legal liability.
A majority of businesses use a combination of methods to securely share confidential documents when they want to share sensitive data. It is possible to send the document via email, via collaboration platforms such as Google Docs or Dropbox or even physically deliver it in person. While each method is accompanied by certain risks, the most important thing is to prioritize data privacy and security to ensure that no one else has access to confidential documents.
One of the most effective methods to protect private documents is to use file encryption. The encryption makes files inaccessible to unauthorized users and can prevent unauthorised sharing, printing copies, and other. File encryption is a feature that should be included in any file sharing system and could be integrated into secure document management systems.
Passwords can be used to safeguard shared files. However they’re not without weaknesses. For example, passwords can be shared with unauthorised users and they can be hacked. They also can be used to prevent other actions, such as deletion, printing or copying and pasting a file. To protect files they must be secured with PDF DRM software prior to sending.