Minutes of the Board Meeting

The minutes of board meetings are an essential aspect of governance. They serve as a record of the discussions and decisions made, they also serve as legal documents in the case of litigation. It is crucial to ensure that you have the minutes correct. A poorly written set of minutes can have gaps that could result in liability. It’s simple to create a body section that is simple, concise, and accurate using the right tools.

In general your minutes should not be a source of opinions or interpretations regarding the events that took place. You should also be sure to record all important decisions and actions and any follow-up work that has been agreed upon. Additionally, you must include all information about attendance as well as a list of attendees that are not voting including guests or consultants, in your board minutes. This includes whether they’re in person, over the phone, or via online.

Include the date, the date, the time, and the location for the meeting. It’s important to note the type of meeting in addition to whether it’s a normal, annual, or special board meeting. You should also note if a quorum was present, as well as any details on the manner in which the meeting was called and when it was called. You should not record the number of people who voted for or against a motion but you should note how the motion was voted upon and the outcome of that vote. In certain instances the board might have to discuss sensitive or confidential subjects in closed session. These discussions will be recorded.

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