As school board meetings return to a regular schedule, there are many considerations districts must consider. While it is important to allow parents and members of the community the opportunity to attend in person to speak on behalf of their children, they must be able to do so in a manner that doesn’t compromise safety or create disruption. In addition, schools and districts must have plans in place to escort individuals out of the premises quickly if they’re being aggressively or are threatening others by their actions.
In order to conduct effectively and safely board meetings, you need to start with a clear agenda and adhere to it. This will help you to cover all the important topics, while keeping the meeting time to at a minimum. It also makes it easier for the attendees.
A clear agenda will help to avoid drowning your guests in lengthy reports and routine items. By clearly defining the end goal of each item (inform or gather information, or reach an answer) Your attendees will be able to concentrate on discussions as well as questions and avoid being distracted by mundane details.
Finally, select a reliable software that can be used in both in a virtual or on-site setting. This will let you provide hybrid meetings to those who don’t have a private boardroom. It will also make it easy to share documents, keep track of the attendance of attendees and keep minutes of meetings, and it will reduce the chance of hackers gaining access to your data during this time of high-profile public access.